If you’re planning an event, from a private birthday party for any age to a corporate event like a conference or a launch party, there’s a lot that has to be done. You’ll be spending your time figuring out the guest list, booking a venue, sorting out catering and decorations, setting everything up before and cleaning up afterwards, and so on. Keeping track of everything can be a headache. Thankfully, as technology evolves there are now some great tools and resources to help you manage everything easier. Here’s a quick guide to some of the better kinds of tech tools you can use.
When it comes to the actual planning of your event, there are some great new tools that help you with the whole process. Some of them even help with day-of event coordination tasks such as guest registration. Here are a few of the best examples:
- Whova — all-in-one software that helps you with event registration, name badges, and marketing your events
- AllSeated — wedding-specific software that helps make floor plans, guest lists, seating charts and more with team-based collaboration
- Event Farm — event marketing platform helps handle registration, check-in attendees, and collect data to give you insights on the success of your event
- Unique Venues — helps you find venues for corporate events, private parties, and weddings across North America and lets you search by location or by venue type
Using these tools, tedious or outright difficult tasks are easy to manage, complete, and track. Never again will you have to map out floor plans or seating charts using pen and paper!
If you want to build a website specifically for your event, to allow for anyone (public searchers or private invitees only) to view the event information, register or RSVP, you need a good site. There are several website building tools that make it very quick and easy. Here are some of the better tools out there:
- SmartCrowds — set up a website for your event quickly using their templates including event schedules, maps and directions, registration forms, social media, and more
- Wix — free website builder that has a number of templates for events of all types that you can then customize as much or as little as you want
- Unbounce — for corporate or business events, Unbounce is like a website builder but specifically for landing pages and other web pages designed for conversion, with templates for events
These website builders can be a great way to plan your wedding, from sending all the event information to your guests to receiving online RSVPs that can be emailed to you directly. Typically, these tools allow you be as involved as you want. for businesses, you can integrate them with your social media, analytics and tracking, and digital marketing efforts.
Whether you’re planning in advance or need some emergency replacement staff for an event, there are some great websites where you can hire out event staff for all tasks quickly and easy. Here are some examples:
- Air Events Global — freelance job board specializing in event jobs of all types, from catering to entertainment for corporate or private events
- NASCO — company that hires staff for conferences, food catering and service, production and set up crews, and more
- Staffy — Canadian website that can set you up with temporary staff in 90 minutes for events and catering, with scheduling and rating capabilities as well as a mobile app
Thanks to these resources, you don’t have to worry about managing your event’s staffing, from the scheduling to the budgeting and payment.